After some initial research on the internet, I found that errors in NSO birth certificates affect so many people, from immediate family members, friends, to friends of friends. I noticed that there is not very much help available out there. So it inspired me to write this post, to provide more information. Please note that most of these information is already available in the NSO website, http://www.census.gov.ph. But then again, it doesn’t hurt to repeat them.
Generally, correction of clerical errors in NSO birth certificates and other relevant records can be done only by filing a petition in court. The NSO gives us guidelines on how to go about it. You can read through these steps:
TEN steps to be undertaken in the correction of an entry in a civil registry document
- Contact a lawyer who will prepare the Petition for Correction of Entry.
- Lawyers shall file the Petition in the Regional Trial Court. The fee for filing the Petition in the Regional Trial Court is Php 160.00.
- The Petition will be raffled and assigned to a branch of the Regional Trial Court.
- The assigned Regional Trial Court shall issue an Order for the publication of its Order in a newspaper of general cirsulation for three consecutive weeks. Fee for publication varies.
- The Order contains the date of the first hearing.
- During the first hearing, the lawyer will present compliance of the jurisdictional requirements like publication of the Order in a newspaper of general circulation.
- After establishing compliance with jurisdictional requirements, the petitioner will be presented in Court to testify. The Court may assign the Clerk of Court to receive evidence.
- During the hearing, i is possible that an oppositor may appear contesting the Petition. If o oppositor appears, the Clerk of Court will receive the petitioner’s evidence.
- After presentation of evidence, the Court will rule on the Petition.
- If the decision is favorable, the Court will order the Office of Civil Registrar to correct the entry in the civil registry document (birth/marriage/death certificate of the petitioner).
Republic Act No. 9048 gave us a shorter, faster and somewhat more economical way to correct these errors. However it has a limited application. It only applies to clerical errors and changes in first name. In RA 9048, you can file the verified petition in the local civil registrar’s office where your birth or other NSO record is kept. You can read the steps here:
Republic Act 9048
An Act Authorizing C/MCR or Consul General to Correct a Clerical or Typographical Error in an Entry and/or Change of First Name or Nickname in the Civil Register Without Need of a Judicial Order.
What is Republic Act 9048?
Republic Act (RA) 9048 authorizes the city or municipal civil registrar or the consul general to correct a clerical or typographical error in an entry and/or change the first name or nickname in the civil register withour the need of a judicial order.
Ra 9048 amends Articles 376 and 412 of the Civil Code of the Philippines, which prohibit the change of name or surname of a erson, or any correction or change of entry in a civil register without judicial order.
President Gloria Macapagal-Arroyo approved the act on the 22nd of March 2001. With the law taking effect on the 22nd of April 2001, the Civil Registrar-General promulgated Administrative Order No. 1 Series of 2001, which was published in the newspapers in August that year.
What corrections can be made by RA 9048?
RA 9048 allows these corrections:
- Correction of clerical or typographical errors in an entry in civil registry documents, except corrections invoving the change in sex, age, nationality and status of a person
(A clerical or typographical error refers to an obvious mistake commited in clerical work, either in writing, copying, trancribing, or typing an entry in the civil register that is harmless and innocuous, such as a misspelled name or misspelled place of birth and the like, and can be corrected or changed only by reference to other existing record or records.)
- Change of a person’s first name in his/her civil registry document under certain grounds specified under the law through administrative process.
What are the conditions under RA 9048 that the petitioner needs to comply with?
- The petitioner finds the first name or nickname to be ridiculous, tainted with dishonor or extremely difficult to write or pronounce;
- The new first name or nickname has been habitually and continuously used by the petitioner and he has been publicly known by that first name or nickname in the community; or,
- The change will avoid confusion.
Who may file the petition?
Whether it is for correction of clerical or typographical error, or for change of first name, the petition may be filed by a person of legal age who must have a direct and personal interest in the correction of the error or in the change of first name in the civil register.
A person is considered of legal age when he is eighteen years old and above. Thus, a minor (less than eighteen years old) cannot by himslef file a petition, neither for correction of clerical or typographical error nor for change of his first name.
Only the followng persons are considered to have a direct and personal interest in the correction of clerical error or change of fist name:
- Owner of the record that cntains the error to be corrected or first name to be changed.
- Owner’s spouse, children, parents, brothers, sisters, grandparents, guardian, or any other person duly authorized by law or by the owner of the document sought to be corrected.
What should be the form and content of the petition?
The petition, whether it is for correction of clerical error or for change of first name, should be accomplished properly and in the prescribed form. Section 5 of RA 9048 and Rule 8 of Administrative Order No. 1, S. 2001 require that the petition should be in the form of an affidavit, hence, it should be subscribed and sworn to before a person authorized to administer oath.
Basically, the petition must contain the following facts or information:
- Merits of the petition
- Competency of the petitioner
- Erroneous entry to be corrected and proposed correction; forst name to be changed and the proposed new first name
What supporting documents are required for correcting a clerical or typographical error in a civil registry document?
The petition shall not be processed unless the petitioner supports it with the required dcuments. The supporting documents should be authentic and genuine, otherwise, the petition shall be denied or disapproved pursuant to Rule 5.8 of Administrative Order No. 1, S. 2001. The following supporting documents are admissible as basic requirements:
- Certified machine copy of the certificate containing the alleged erroneous entry or entries
- Not less than two (2) public or private documents upon which the correction shall be based. Examples of these documents are the following: baptismal certificate, voter’s affidavit, employment record, GSIS/SSS record, medical record, school record, business record, driver’s license, insurance, land titles, certificate of land transfer, bank passbook, NBI/police clearance, civil registry records of ascendants, and others.
- Notice and Certificate of Posting
- Certified machine copyof teh Official Receipt of the filing fee
- Other documents as may be required by the City/Municipal Civil Registrar (C/MCR)
What are the supporting papers for change of first name?
As is the case of correction of clerical error, no petition for change of first name shall be accepted unless the petitioner submits the requiredsuppoting papers, as follows:
- All the documents required of the petitioner for the correction of clerical error shall also be required of the pettioner for change of first name.
- Clearance from authorities such as clearance from employer, if employed; the National Bureau of Investigation; the Philippine National Police; and other clearances as may be required by the concerned C/MCR.
- Proof of Publication. An affidavit of publication from the publisher and copy of the newspaper clippings should be attached.
How much is the fee in filing a petition?
The C/MCR and the District/Circuit Registrar (D/CR) are authorized to collect from every petitioner the following rates of filing fees:
- One thousand pesos (Php 1,000.00) for the correction of clerical error
- Three thousand pesos (Php 3,000.00) for the change of first name
In case of a petition filed with the Consul General (CG), the fees are the same for all Philippine Consulates. The fees are the following:
- Fifty U. S. dollars ($ 50.00) for the correction of clerical or typographical error
- One hundred fifty U. S. dollars ($ 150.00) for the change of first name
A migrant petitioner shall pay an additional service fee to the Petition Receiving Civil Registrar (PRCR). This service fee shall accrue to the local treasury of the PRCR.
- Five hundred pesos (Php 500.00) for correction of clerical or typographical error
- One thousand pesos (Php 1,000.00) for change of first name
Where should the petition be filed?
The general rule is that petition be filed with the Local Civil Registry Office (LCRO) where the record containing the clerical error to be corrected or first name to be changed is kept. Included in this general rule is the case of the Office of the Clerk of Shari’a Court where records of divorces, revocations of divorces, conversions to Islam are kept and where some Muslim marriages are registered.
However, in case the petitioner is a migrant within or outside the Philippines, meaning his present residence or domicile is different from where his civil registry record or records are registered, he may file the petition in the nearest LCRO in his area. His petition will be treated as a migrant petition.
For your other questions, you can consult VERified, Inc.
Vital Event Records Certified, Inc (VERified) is a team of experts on civil registration, law and information technology who can give you advice on civil registration concerns.
Please visit their website at http://www.verifiedph.com and leave your questions at the Contact Us page.
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Or give them a call at these numbers:
Office: (632) 7051265, 6240154, 7051277
Mobile: (Globe) 0917-8988975